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Practically every small business has receivables that it cannot obtain from clients. If your small business doesn’t have any such receivables, consider yourself lucky. For those small businesses that suffer from uncollected receivables, solace can be taken from the fact you can claim a tax deduction.
Bad Debt Tax Deduction
A small business can write-off bad debt losses if it meets nominal requirements. To claim such a tax deduction, the following must be shown:
A. The existence of a legal relationship between the small business and debtor;
B. The receivables are worthless; and
C. The small business suffered an actual loss.
Proving there is a legal relationship between the small business and debtor is fairly simple. You must simply show that the debtor has a legal obligation to make a payment. Most businesses issue invoices or sign contracts with debtors and these documents suffice to prove the legal relationship. If you are not putting your business relationships in writing, you should begin doing so immediately.
Proving receivables are worthless is slightly more complex. A small business is required to show that the debt has become both worthless and will remain so. You must also show that you took reasonable steps to collect the receivables, but you are not necessarily required to go to court to meet this requirement. A clear example where you would meet this requirement is if the debtor filed bankruptcy.
While proving that you suffered a loss may sound like the easiest requirement to meet, the issue is a bit more complicated. The Tax Code defines the loss as an amount that is included in your books as income, but is never collected. A classic example of such a situation would be a manufacturer that provides products to retailers on credit. The manufacturer can show a real loss if the retailer files bankruptcy.
Unfortunately, there is almost no way to claim a loss if you provide hourly services and use a cash accounting method. The IRS does not consider the expenditure of time and effort to be a sustained economic loss.
Small businesses suffer all to often from uncollected receivables. If you failed to claim such losses as a tax deduction during your last three tax filing years, you should file amended tax returns to get a refund.
If youre like many small business owners, you might be wondering just what a corporate identity package is. And if you already know what it is, you might be wondering why your small business would need one. After all, youre just a small business, not one of those big corporations. Whats in it for you?
Just as the name implies, a corporate identity package identifies your company to potential clients, suppliers and the general public. It includes your business name, small business logo, your logotype (just a fancy way of saying how things are placed, which font you use, spacing, and other things like that) your motto or company slogan, and associated printed material– your business card, and letterhead, envelope and forms.
When you started your small business, you might have dreamed of becoming more than just another small business. Maybe you even dreamed about becoming a big business some time in the future. And even if youre a completely practical entrepreneur and didnt have those dreams, you need to attract customers in order to keep your small business open. A corporate identity package can help you do that.
Write a couple of big corporations, ask a question and request a business card. Theyll send your answer on their letterhead, in their company envelopes, and include a company business card. If you take a moment or two to look at big corporations identity packages, youll soon notice a few important things in common.
Their corporate identity package looks professional. What makes a big corporation look professional? I think one key is simplicity. Generally, a large corporation has a simple symbol or even just graphically represents their name as their logo. Take the Coca-cola logo for example. Or Toyota. Or Cameco Corporation. Theyre all very simple.
When you look at their corporate identity package, you see quality. They use only high quality printing services and paper. Sure, thats going to cost a little more, but itll be worth it in the end because its an integral representation of your small business image. You could print your corporate identity package yourself using your home printer, lightweight paper and business card templates, but how is that going to look? Will that produce the professional image youre after?
Their logotype is consistent. Big businesses use exactly the same color for their logo and their background every time. They use consistent fonts. Their slogan for example, would consistently be in Times New Roman, never a different font or even a similar font, but exactly the same font, and always in the same proportion to the logo. Spacing is consistent. Spacing between letters and between lines is also always exactly the same proportion. Their secret is designing in vector form so their logo can be enlarged or reduced without changing proportion.
Their corporate identity package matches exactly. Their letterhead, envelopes, business cards all match. And if you ordered something from them, the invoice and the statement youd get at the end of the month would match too. Perfectly.
Heres another reason to take a little time to look at big corporations identity packages: you can use what they do to create an identity for your own small business. What they do works, and they do big business, so if you want to do big business too, why reinvent the wheel? Copy what theyve done. No, I dont mean you should copy another companys logo. Just copy the way theyve done things. Take their ideas and use them.
You probably dont have the luxury of spending the amount of pounds a big corporation does on their identity. In fact, they sometimes spend millions on their corporate identity. So how do you get a professional look at a small business price?
You can do it yourself or you can hire a design professional to do it for you, sometimes at minimal cost, or even free. Heres one idea. You can sometimes find good student graphic designers wholl design your logo for you in exchange for allowing them to put it in their portfolio. In any case, if they do charge you a fee, it will be a whole lot less than what a professional graphic designer would charge. Besides itll feel good to be helping a poor student.
So, why should you have a small business identity package? Whats in it for you? If you do it right; if you have a corporate identity package that looks professional, is of high quality, has a consistent logotype, and matches perfectly, youre going to look just like the big guys even if youre the smallest business in town.
And if you look like the big guys, you just might have a chance to play with the big guys. And what if, just what if, your corporate identity package helped you, even just a little, to realize the dream you had of someday owning a big business when you started your small business?
When starting or expanding a business, many owners wonder if they should form a business entity and, if so, which one they should use. There is a wide variety of information and “pitches” being made on the Internet regarding the benefits of certain entities versus others. When you cut through the flak, however, the primary reason for forming a business entity is to create protection from personal liability arising from your business activities.
It is well established that up to eighty percent of businesses will fail in their first two years. Many of these businesses, and probably yours, carry a high level of personal risk for their owners. If you are not using the correct entity for your particular business, you are going to be personally liable if the business fails. Do you want to expose your home, car and other assets? How about the assets owned by your spouse or their paycheck from a regular job? Selecting the correct entity for your business prevents such nightmares from occurring. More importantly, you can sleep at night knowing that the worst thing that can happen is losing your investment in the business, not your home.
Business Structures
There are a number of business structure options that exist in the modern corporate world. Following is a short explanation of the most common business structures.
Corporations
Corporations come in two basic forms, a “C” corporation and an “S” corporation. There are a variety of differences, but the central one is a tax issue. Briefly put, “C” corporations are taxed on their revenues and you are then taxed separately on any money you take out of the corporation. An “S” corporation passes through all taxes to the shareholders with the information being reported on your personal tax returns.
Regardless of the tax classification, a corporation is considered an independent entity from a legal standpoint. This independent status acts as a shield between the activities of the business and your personal assets. As a practical example, Kmart recently filed bankruptcy. The individual shareholders were not required to file bankruptcy and lost nothing more than their investment in the stock of the company. Forming and using a corporation for your business activities will have the same effect, to wit, your personal assets will not be wiped out if the business fails.
Limited Liability Company
A limited liability company, or “LLC” as it is better known, was a very popular entity choice in the early 1990s. LLCs are similar to corporations, but can be taxed as a partnership. In California, the LLC can have either one owner or two. Regardless of the number, these owners carry the legal title of “member. The LLC provides a shield for your personal assets just like a corporation.
Partnerships
In my opinion, it is better to have died a small child then be in a partnership. Unfortunately, many business owners form partnerships and dont even know it. This occurs when they go into business with another person. If no business entity is formed, the law considers the business to be a partnership and treats it accordingly.
Partnerships are dangerous for one primary reason: a partnership does not provide any protection from liability and, in many ways, invites personal liability. Under well-established law, most partnerships are classified as “general”. This simply means that all the partners are contributing to the administration and running of the partnership business. This classification can have grisly results.
In a general partnership, each partner is jointly liable for the debts of any other partner arising from the business. For instance, you and your partner go to a business dinner with a client. Your partner has a drink and then a few more. They then get into an accident on the way home. Each of the partners is liable for the damages claimed by the injured people. That means YOU! Even if you were not in the car, did not rent the car, never saw the car and don’t drink!
Partnerships are a recipe for disaster. Stay away from them whenever possible.
Limited Partnerships
Limited Partnerships ["LP"] are perhaps the most misunderstood business entity. A limited partnership is similar to a general partnership, but allows a number of the partners to limit their liability by being limited partners. It is critical to note that these limited partners are restricted to simply making a capital [cash, content, equipment] contribution to the partnership. They cannot be involved in actively running the business. If they are, they lose any protection from partnership debts. Many limited partnerships end disastrously. If you are married to the idea of pursuing a limited partnership, you must do so in combination with corporations. That particular strategy is well beyond the scope of this article, but feel free to contact me if you wish to pursue a limited partnership.
Business owners should protect themselves by forming entities for their business activities. The real issue is identifying the structure that is best for your particular situation.
Why Basic Writing Skills are Essential for Your Business Sucess
Few organizations exist in order to communicate. Most have another purpose ; to sell a product or service , to supply a social need , to implement plans and policies. Yet to do those things ,organizations spend an enormous amount of time , energy and money communicating.
People in organizations communicate in many ways : face-to-face in two person discussions, in informal groups, in meetings , by email, in old fashioned letters ormemos and in reports.
All of these methods are verbal communications, or communications that uses words. Nonverbal communication does not use words . Pictures , computer graphics and company logos are examples of non – verbal communications. Interpersonal nonverbal signals including smiles, who sits where at a meeting, the size , location and window access of an office and how long someone keeps a visitor waiting.
Studies have found that people generally spend 70 to 85 % of their work time deliberately communicating , writing , reading , speaking and listening . Often most of an executive’s day is spent in communication modes.
Your technical skill whether it be in accounting , marketing , sales or computer technology may get you your first job. The ability to speak and write effectively may help you keep it as well as prospe . A major study showed that the inability to write was a major reason that accounts were fired As you rise in an organization , technical skills matter less and more general skills including the ability to write and speak will determine how fast and far you go.
Most students understand the importance of effective oral communication skills. But some are not convinced that they need to be able to write well to succeed professionally. They may think that a secretary or technical writer will do their writing , or think that they can use form letters if they have to write. Each of these claims has fundamental flaws in their logic.
Today , many workers in business and government still have their letters , memos and reports typed on a computer by someone else.
However this situation is changing rapidly as more and more business’s realize the economy and simplicity of the prevalence and standardization of computerized office software packages.
You may be lucky to still have someone else type out your letters . However this is not going to last long. And the best secretary , cannot compensate for fundamental errors in organization, logic, audience, analysis or tone.
Sometimes you may finish a letter after five o’clock . Sometimes you may need to work on weekends or be ” on the road “. You will most likely need to put the finishing touches on a report that is due at 9 a.m. Monday. The ability to write well makes you much more independent and versatile.
You may think that you can use form letters that are widely available for the office software packages.
A form letter is a prewritten fill-in-the-blank setup designed to fit standard situations. The writer can personalize a form letter or report by having it individually filled out with the recipients.
Using a form letter is Ok but some of those available are dreadfull and will leave a very bad impression of you .
Even good form letters cover only routine situations. The higher you rise in your organiation , the more frequently you will face situations that are not routine and demand creative and more specific solutions. If you develop the skills necessary for good writing and original thinking , you are far more likely to realize your potential and reach your career goals.
Many people in business and government routinely write from 10 pages of letters and memos a week and in some cases it not uncommon for 20 to 35 pages a day. Most people find speaking easier than writing. The phone is faster and usually cheaper than than a letter or memo. Email is of course is among the cheapest means to communicate both in time spent in delivery , effectiveness and cost.
People in organizations put things in writing , rather than depend exclusively on oral communication to create a record , to convey complex data , to make a message to multiple recipients succinctly , efficiently and effectively.
Why Should I Separate My Personal Credit from My Business Credit?
Most people who want to start up their own businesses today usually make use of personal resources to finance their ventures. They either utilize their savings, loan money from significant others or even use up their retirement funds.
Due to mixing their personal accounts with that of their business transactions, these people often risk utilizing their major assets for collateral, give personally guaranteed business mortgages, and so on. They often end up pushing their personal credits to the limit. And whenever this happens, they are left to compromise their personal financial security.
It is sad to say, however, that a significant percentage of small firms operate through personal credit cards. What these people should actually know and should be doing in running their ventures is how to separate their personal credit and their business credit and how life saving this can be, not only for the company, but for their personal assets as well.
The use of credit cards in small businesses is currently on the rise. What this does is that it protects both of the entrepreneurs personal as well as business assets and allows opportunities for better growth and organization to the company.
Personal Advantages in Using Business Credit
Through separating the personal account with the firms business account, one is able to protect private assets in case something goes wrong with the financial status of the company. In that way, ones personal security (especially for those with families) would not have to be compromised.
In instances wherein a firm that goes bankrupt does not have corporate credit, one can be held responsible for any of the companys expenditures both legally and personally. Separating accounts would entail one to give added protection on savings and properties that one worked hard for in a long time.
Corporate Advantages in Using Business Credit
Owning a business credit could also improve the financial flow of ones company as well as help the company grow. One very good advantage is being able to save a lot of money. By having a good credit profile for the company, business owners have the option of lowering interests for leases and loans. It also becomes easier for the company to add more employees, raise inventory and attain discounts for goods.
Aside from this, it keeps the companys financial transactions organized as one can more conveniently keep track of the firms expenditures, which also gives an easier means to monitor accounting and tax transactions. Most importantly, a company with a stable and reliable account would be able to attract more investors and would have a more organized cash flow system.
For any person who wants to start a business, it is important to be smart and practical in handling finances. By using a separate credit account for that small company, one does not only protect assets, but one also increases the chance of the small business to grow and actually earn more.
The use of such credit accounts will help ones company to improve by saving much time, money and effort. This will even open opportunities for the business to gain the finances that it needs and develop the companys credibility.
In conclusion, any smart entrepreneur wanting to succeed in business ventures at the same time protect private resources will surely learn to separate his personal credit from his business credit.
Getting into the wholesale business has become a very attractive thing to do these days, especially with how easy it is to sell things over the Internet. It’s gotten to the point where you don’t even have to handle product anymore. But before deciding to dive in head first, there are some things that you should know. These tips will come in handy.
The first thing you need to do is ask yourself why you want to get into the wholesale business. Is it because you want to work with other businesses and help people make money or is it because you think it’s an easy way to make a quick buck? Believe it or not, the wholesale business is very demanding. You need to have a lot of up front capital to buy product and unless you’re going to have someone else store the inventory for you you’re going to need a warehouse as well. You’re going to be dealing with hundreds of thousands of pieces of inventory and shipping things all over the world. Most retailers expect to get 30 days to pay. What happens if they go out of business before they do? Wholesaling is a very risky business.
The next thing you have to do is study your competition. If you plan on entering a market where there are already dependable distributors you’re going to have a tough time of it. You want to get in a market that needs a wholesaler if you want to have a good chance to succeed.
After that, you need to take a look at your financial situation. You have to have a lot of up front capital to get into wholesaling. You have to make sure that you have the resources to establish a relationship with a manufacturer. Also, can you afford to wait 30 days to get your money from the retailers? Startup costs, taxes, property rental and insurance can eat you alive before you ever get your feet off the ground.
Then, you’re going to need a business plan. You’ll have to get together with lawyers and get advice from consulting services. If you are unfamiliar with the wholesale business you have a lot of education ahead of you.
The next step is applying for all the licenses that you’re going to need. There are certain tax laws that you are going to need to be aware of that apply only to wholesalers, such as tax exempt status for goods moved between manufacturers and other retailers.
You’re also going to need a location for your business. You need to get a warehouse, an office and make sure that people know where to find you. If you’re going to build a warehouse you better make sure you are aware of all the zoning laws. The last thing you want is to have your warehouse torn down because it is in a residential district.
Then comes the marketing. That’s right. Just because you’re in business doesn’t mean people are going to know it. You’re going to have to place ads at a number of places including newspapers, Internet, magazines, etc. Advertising is expensive so be prepared.
Finally, when you are in business you better make sure you take care of your customers. That means getting the product to them, answering their questions and taking care of any problems that arise, and problems WILL arise.
Don’t forget one thing. You’re not going to be running this business alone. You’re going to have employees. You’ll need to pay them and possibly fire some if they do a poor job, which means hiring new ones. This is an ongoing, never ending process that is incredibly time consuming in itself.
So, you want to be a wholesaler? Just make sure you know what you’re getting yourself into.
When Using Credit Cards Can Be Useful for a Start-up Business
Though using credit cards to start a business is one of the most popular ways to do so, it can also be risky, yet there are still many rewards available. Besides the obvious reward of a temporary means of capital until profits can cover costs, there are several other pluses to using a credit card for this purpose.
A very important aspect of using a credit card for a start-up business is that it can be used to buy immediate items that are needed to get the business on it’s feet. For example, fax machines, printers, paper and pens. Just ask Sergey Brin and Larry Page the founders of Google, who frugally bought only second hand computers. Which, by the way, is another useful tip to maximize the benefits of using a credit card. Look for deals wherever you can in purchasing items for your small business. In this way you will keep your balance as low as possible and hopefully easier to pay off.
Those who benefit the best from using credit cards to start up their businesses are those who keep their day jobs. By doing this they have at their disposal a steady income to keep up with credit card payments.
Another advantage of using a credit card to start a business is the fact that it will save you time as opposed to applying for a loan and the whole process of getting approved. In the long run it is usually a lot easier and less time consuming to apply and be accepted for a credit card.
A lot of people find a huge benefit in keeping their personal and business finances separate through the use of credit cards. This gives those who would otherwise have to take out a second mortgage on their houses a better option that doesn’t affect their personal assets quite as directly.
In order to keep the usefulness of the credit card, you must always remember to keep on top of payments. Minimum payments of course should be easily attainable, with a goal of paying even more. The best option with regards to repayment is to go above and beyond the minimum payments.
Another way to maximize usefulness is to shop around for the best offers. Key details that you should research in finding a business credit card are interest rates or their annual APR. Remember to check to see if the APR is only an introductory rate and if so how soon and how much does it go up? You will also want to find about any annual fees that may be required of you. How much are they? What kind of credit limit do they offer? Is their a grace period, and if so how long and what kind of penalties are applied? Are you able to take out cash withdrawals on the credit line? Can you transfer balances? Some also like to know if there are any rewards are offered, and if so what are they? By using these questions in finding an appropriate credit card for your business you can greatly increase the usefulness of this approach.
There are also lots of companies that will offer extra benefits if you sign up with their credit card. You may or may not find that this makes it more useful for you to use a credit card to start your small business versus a conventional loan. Some of these benefits include unorthodox payment plans that sometimes can extend your payments on the card for up to three months. Of course there are also those nifty email alerts available with almost all plans.
Aside from all the bells and whistles it is important you minimize the risks involved in using credit cards to finance your small business. Researching the benefits is also a good way to do just that. Besides that you need to read the user’s terms involved in the agreement, yes that means the fine print, too many have skipped over this to find themselves in a situation that could have otherwise been avoided. Protect your personal assets as well as possible, have any business partners who sign on accept part of the responsibility of the businesses debt.
In the end, credit cards to start up a new business may be the only option for some. Remember to research each credit offer and follow the above steps in order to minimize your risks and maximize your benefits, therefore making the overall usefulness of a credit card to finance a business increase.
It May Be Small, But Its So Powerful…Your Business Card!
If youre like most professionals, you have a business card. But, what does your business card *do* for you?
Do?
Yes, thats right; what does your business card *do* for you? Does it help to actively create more business for you or does it sitlike most business cardsin a big stack of other business cards that nobody ever looks at?
If you want to maximize your marketing strategy into all areas of your business collateral, its time to make your business card work for you. The time when your business card was just a simple way to give your name and number has long since passed. Far from having to be just a way to communicate your name and contact number, a business card provides an excellent opportunity for you to make yourself memorable.
The key to any successful marketing campaign is being memorable. Advertisers spend millions of pounds figuring out exactly what needs to be done to create advertisements that stick in the heads and hearts of their consumers. When it comes to creating a unique and distinctive business card, you have the exact same goal. In todays highly competitive marketplace, you need to stand out from the rest to define yourself as the best.
Here are just a few ways you can make your business card step up and be more than just a cardboard rectangle:
* Turn it into a mini-billboard advertising your services.
* Highlight your USPs on the back of your card.
* Offer a special, discount, special promotion.
* Create a unique shape or design that relates to your field so your card becomes a topic of conversation by those who have it. But, be careful not to make the shape or size so unique that it wont fit in the typical places people store their business cards. If you go too big or too unusual, you might find that your card is thrown out.
* Hand your business card to everyone you meet; store clerks, gas station attendants, waiter and waitresses, secretarieseverybody!
* Place your business card in every piece of mail to your patients and local vendors.
* Spend a little more and turn your business card into a magnet. In this way, it can be carried in your wallet, but also stuck on that refrigerator for years of free advertising.
* Whether youre starting a new office or are looking to revamp your image, a new logo will help you portray the true identity of your business through a professionally-designed logo.
* Make your card serve double-dutyuse it as an appointment card, too.
* Be sure to include all the usual suspects on your card, including name, profession, and phone and fax numbers. Additionally, be sure to include your e-mail and web address for that extra added impact.
As you can quickly see, your business card doesnt have to sit idly inside somebodys wallet never to be looked at again. It can work for you in powerful wayspromoting you, your business, and your services. Spend a few minutes designing your next business card and it can have big payoffs as your smallest, but most effective advertising billboard!